RETENTION NOTES: a) To avoid unnecessary repetition of the same retention period, the codes RP-1 and RP-2 will be used in the retention column of this schedule to indicate that the record is governed by the following minimum retention periods, as applicable:

RP-1: General, special, and primary elections that do not involve a federal office - 60 days after election day. [Tex. Election Code, 66.058(a)]

RP-2: General, special, and primary elections that do involve a federal office - 22 months after election day. [Tex. Election Code 66.058(g)]

If, at the expiration of the retention period for either type, an election contest or a criminal investigation or proceeding in connection with an election to which the records pertain is pending, the records must be preserved until the contest, investigation, or proceeding is completed and the judgement, if any, becomes final. (Tex. Election Code, 1.013)

A record whose retention period is given as RP-1 or RP-2 is exempt from the destruction request requirement.

b) AUTHORITY OF THIS SCHEDULE - This schedule applies to and is binding upon all officials or employees of a local government who have custody of or maintain records of elections or voter registration.

3100-10 PRECINCT ELECTION RECORDS.

a) All of the following: signature rosters, combination forms; certificates of appointment of watchers; precinct returns; ballot registers/tally lists; voted, spoiled, defective, unused, undistributed, and specimen ballots; write-in candidate lists; redistributed ballot receipts; ballot distribution record; unofficial tabulation of ballot results; official tabulation of precinct results; voting machine inspection records; notice of voting machine inspections; voting machine opening and closing certificates; paper ballot write-in affidavits; voting machine printouts; ballot box seal record; ballot box certificate and seals; ballot box receipts; certificate of successful and records of unsuccessful tests of automatic tabulating equipment; testing ballots, and requests for and retractions of, if applicable, extension of security period on voting machines. RETENTION: RP-1 or RP-2 [In addition to the general retention period set for precinct election records in Tex. Election Code, 66.058, the following provisions affirm the same retention period: Tex. Election Code 51.007(b), 51.008(d), 52.007(c), 66.056(d), 67.004(i), 125.031(c), 125.064, 126.003(d), 126.004(d), 126.032(c), 127.033(c), 127.036(d), 127.038(a) & (e), 127.064(c), 146.031(d), and 172.116(e)]

RETENTION NOTE: If new ballots are prepared to correct mistakes, the incorrect ballots must be destroyed in accordance with the provisions of Tex. Election Code, 52.0064.