1. If the retention period for a record is established in a federal or state law, rule of court, or regulation, a citation to the relevant provision is given, if no citation is provided, the authority for the retention period is this schedule.

2. The retention period for a record applies to the record regardless of the medium in which it is maintained.

3. If a listed record is maintained in a bound volume of a type in which pages are not designed to be removed, the retention period dates from the date of the last entry.

4. If two or more records are maintained together by a local government, the combined record must be retained for the length of time of the record with the longest period.

5. Certain records are assigned the retention period of "AV" and "US". This designation affords the local governments to set the retention period at their discretion. Unless otherwise indicated "AV" and "US" equate to one (1) year. However, in most cases fixed retention periods have been assigned to each record because "AV" and "US" records tend to accumulate and go unmanaged.

6. The retention period for correspondence and internal memoranda assumes the same period as the record series it is concerned with. If the correspondence and internal memoranda do not refer to other records then the retention period is the period as listed in 1000-26.

7. If resumes are primary to the employment application, then the resumes of persons not hired must be kept for the same period as employment applications. If resumes are supplemental to the employment application, then the resumes of persons not hired need only be retained as long as administratively valuable.

8. No local government may dispose of a record listed in this schedule prior to the expiration of its retention period.

9. Unless otherwise stated, the retention period for a record is in calendar years from the date of its creation. The retention period applies only to an official record as distinct from convenience or working copies created for informational purposes.

10. Section 202.002, Local Government Code, forbids the destruction of a record at the expiration of its retention period if the subject matter of the record is known to be in litigation or if the record is subject to a pending request for disclosure under the Open Records Act. In addition, a record of a school district may not be destroyed if there is an outstanding request to inspect and review the record under the federal Family Educational Rights and Privacy Act (FERPA).

11. Asterisked items indicate a new record series has been added to the retention schedule or information concerning an existing record has changed from the District's Records Control Schedule dated January 6, 1997.