Tuesday Tips Archived May 31, 2007

Click on Refresh (or press F5) to verify date. The most recent Tuesday Tip is listed first.

Tuesday Tip   May 29, 2007

Clearing Long-Unused User Accounts

Next week, we will remove User Accounts (created by you), that have been unused for 12 months.  These would include MENTOR, PARENT, SUB, STU-TEACH, etc.

A user who has items checked out, cannot be removed.

If you would like a list of these users, please send an email to Lib-Help, to request the list.

Tuesday Tip May 22, 2007

Library Calendar

Please remember to check the Library Calendar:

http://pave4.pavenet.org:8085/library

The calendar is continuously updated; fall courses are now being added.

Tuesday Tip May 15, 2007

Collection Analysis Load

Exports sent to vendors for Collection Analysis (Follett, BTSB, Gumdrop, PermaBound, etc.) are scheduled to run every 121 days (or every 4 months).

Prior to the export, withdrawn user accounts are cleared. On June 3, the Weeding User for each campus (e.g. WD181) will be cleared and the items removed from the system.

If you wish to have a copy of the withdrawn books, you must run the Display One User report prior to June 3. Use the id for your WD account, for example WD181. You can print this list out or save it to your computer.

Tuesday Tip May 8, 2007

ILL Accounts

To find out what you have borrowed from other libraries, run the Display One User Report

Click Schedule New Reports

Select Display One User

Click on Selection Criteria

Put your ILL User ID (ILL125, ILL043, etc.) in for User ID

Click Run Now

Go to your finished reports to see a list

If you run the Faculty List Charges report, you can see what you have loaned to other campuses. You can find them quickly on the list by using Find and searching on the word interlib (word interlibrary is cut off as listed).

Tuesday Tip Tuesday, May 1, 2007

Annual Report

Please remember that your Annual Report is due by May 15.

The form is found: http://library.nisd.net/Library/Procedure%20Manual/Procedure%20manual.htm (Annual Report)

Please email the report to Lib-Help as an attachment. Please do not email it to Jana or Judy. Please do not print/pony it to Library Services.

If you need any help with the report, please contact Lib-Help.

These four reports are listed in your finished reports:

CircStat365

Item Stat Active

Item Stat New 365

UseStat365

You will need to use information from these reports for your Annual Report.

Tuesday Tip Tuesday, April 17, 2007

Pickup/Delivery of Materials during Testing

Please remember that pick up and delivery of any library materials will slow down during testing dates, and the weeks before and after testing. Rick, Chris, and Dominic will be giving precendence to TAKS materials.

Tuesday Tip April 3, 2007

eCamp

Please remember to register for eCamp at Stevens HS on June 5-7, 2007.

http://pave2.pavenet.org:591/ecamp/index4.htm

There is a World Book session on June 6, 2007 from 8:30 a.m. to 10:30 a.m. taught by Laura Walker and a GALE session on June 6, 2007 from 10:30 a.m. to 12:30 p.m. taught by Jeff Scott.

Tuesday Tip March 27, 2007

End of Year Due Dates

2006-2007 End of the Year Due Dates for Northside Students

Elementary and Middle School:

All student books will be due May 16th (2 weeks before final day of class)

High School:

All student books will be due May 9th (3 weeks before final day of class)

Tuesday Tip March 20, 2007

PG ratings on DVD/VC

Please remember to check the rating on the DVDs and Videos that you receive. Elementary campuses can only have G rated movies.

This is district policy. NISD Administrative Regulations INS-03 Guidelines For Selection And Evaluation Of Instructional Materials.

http://neptune.northside.isd.tenet.edu:4444/AdminReg.nsf/5132e41b11ace19e862568b10057c9ea/f1ba994160582772862569d900739be0?OpenDocument

The rating is usually on the container or you can see it when you play the videorecording. On both the Library Video and Follett site, you can usually see the rating if you pull up the details for an item. It is frequently not in the MARC record.

Lib-Help can transfer a video to a secondary campus if you can not return it. Send it to Lib-Help, with a note attached.

Tuesday Tip March 6, 2007

Parent Profile

When entering Parents into Workflows, please use the Parent Profile. This profile will allow the parent to check out up to 5 books for 2 weeks.

Tuesday Tip February 27, 2007

Purchase Orders

Judy Cody has processed 996 purchase orders since September! WOW!

Tuesday Tip February 20, 2007

Requests for pick ups

Requests for pick ups of materials to be processed should all be sent to Lib-Help . Please include in the email how many boxes are in the pick up request.

Please attach a filled out routing label to each box.

http://library.nisd.net/Library/Procedure%20Manual/Forms.htm #11

To have withdrawn materials picked up, you must FIRST send the withdrawn form to Jana Knezek for her signature. The signed form will then generate a pickup.

http://library.nisd.net/Library/Procedure%20Manual/Forms.htm #10

Tuesday Tip Feb. 13, 2007

Encumber Funds (Spend Your Money)

From Timeline in the Procedure Manual

MARCH

Last day before Spring Break, encumber remaining 1/2 of your library book and AV budgets.

Tuesday Tip February 6, 2007

Safe image searches Today's Tuesday Tip come to us from Kelly Smith and Jana Knezek!

Safe Image Searches on the Internet

NISD has blocked access to several image search engines (e.g., Google Images) to reduce the possibility of students encountering inappropriate content while on the Internet, as mandated by federal law (CIPA - Children's Internet Protection Act, 2001). Northside ISD provides a safe image searching solution via district online databases, which currently contain over 437,000 images. More images are added frequently.

Online databases create a digital library that includes magazines and newspapers from around the world, encyclopedias and atlases, books, image archives, audio and video clips, and so much more. These resources are not Internet websites; they are searchable collections (i.e. databases) of content and rich information. NISD purchases subscriptions to online databases each year so that students and teachers can use them free of charge from an Internet-connected computer at home or school.

Usernames and passwords are available from your school librarian.

Online Database	Address	Image Quantity
Ebsco	http://search.epnet.com	276,132
Gale	http://infotrac.galegroup.com	88,023
Britannica	http://school.eb.com (English) and http://spanish.eb.com (Spanish)	21,000
UnitedStreaming	http://klrn.unitedstreaming.com	20,000
Facts on File	http://www.fofweb.com	17,000
World Book Online	http://www.worldbookonline.com	15,000
	Total Images	437,155

Many campuses purchase other online databases, in addition to the district-wide databases listed above. Visit your school librarian for more information, including tips on how to search specifically for images or other types of media.

Tuesday Tip (on Thursday) Feb. 1, 2007

Ordering Books

The Follett webside now gives you the option to select 1 shipment vs. 2 shipments. Please check "Complete Order in One Shipment."

The Northside book bid, that all book vendors respond to (agree to), specifies one shipment only. We are set up for a single shipment.

Tuesday Tip Jan. 5, 2007

Printing Information:  WorkFlows GL3.1C

Screen Printing:

     You will have to set up screen printing on the upgraded WorkFlows.

     In WorkFlows, go to File > Click on Print Setup > Launch Application > OK > Go to Program Files > Windows NT > Accessories > Wordpad > the window closes.

Report Printing:

     I believe you will not have a problem with the report setup.  However, if your document does not line up correctly:

     View the report > In WordPad click on File > Print Setup > Set all 4 margins at 0.5.   Click OK.

      Click on File > Print Preview > Two page.  The top line of each following page should be "hugging" the top line. 

      If not, call Melinda 8186.

Tuesday Tip December 12, 2006

ISBN 13

Beginning on January 1, 2007, all newly published items will carry 13-digit ISBNs.

Existing ISBNs will be prefixed by 978, and the check digit will be recalculated.

New numbers will all be prefixed by 978, until the numbers run out. Then they will be prefixed by 979.

You may notice this in your records or on items you receive. We have been adding ISBN 13s to our records for about six months.

Tuesday Tip November 28, 2006

Searching for materials in other languages

To search for materials in other languages use General (Workflows) or Keyword (Webcat) and your library or all libraries.

Use Arabic language, Spanish language, Korean language, Hindi language or whatever language you are seeking as the search term.

Remember you can add the language search to any search by combining with the Boolean operator and.

For example: senses and Spanish language

Tuesday Tip November 14, 2006

Joining TLC listserv

To join the TLC listserv:

http://www.txla.org/groups/tlc/index.html

This site has detailed information about the listserv.

Here is some of the information:

To use the web interface

The TLA-TLC listserv now offers a web interface to subscribe and unsubscribe yourself, set your personal email delivery preferences and read archived messages posted to the list. To view this web interface, please visit http://web2.txla.org/read/?forum=tlc .

Instructions for joining, leaving, and posting to the list

To POST a message, send your email to tlc@txla.org. Messages will be posted to the list immediately upon being sent.

To SUBSCRIBE, send a blank message to join-tlc@txla.org.

To UNSUBSCRIBE, send a blank message to leave-tlc@txla.org.

Tuesday Tip November 7, 2006

Reports Queue Up

Reports queue.

When you schedule a report, it gets in line with all the other reports being scheduled all over the district.

As one report finishes, the next report in line will run.

Be patient. If you keep scheduling the same report, it keeps getting in line and will slow down report running for everyone. So once is enough.

However, it the report does not finish running by 45 minutes after you schedule it, please contact Lib-Help.

Tuesday Tip October 31, 2006

Send Materials to Library Services for Processing

Please remember that all book and AV materials must be sent to Library Services for processing. When you receive gifts or materials from other sources such as book fairs, please box these materials and send to Lib-Help for a pick up.

You may attach call numbers to Periodical records (like Mailbox) and to your own Equipment records (not other people's equipment records). Those items are not part of the MARC database that we share with other libraries.

Tuesday Tip October 23, 2006

Change of Ownership on a Book

If you are giving a book to another school, please send it to Library Services for reprocessing. Please do not delete or cover up your barcode. Please mark clearly that the item is being given to another campus and note the campus name.

Tuesday Tip October 17, 2006

Scan books

Please scan all books that you receive from vendors or Library Services, after you set the properties on Edit Item to search Item ID.

This is a check to make sure you have received the correct book and that the book you have in your hand matches the bar code.

Please check for a price and add if there is not one.

Please let us know if there is a problem.

Tuesday Tip October 10, 2006

Library Accounts

Library Accounts are internal accounts used by the library. The name of your school (SIRSI name) must be first in the name of each account.

[YOUR SCHOOL] Withdrawn WD_ _ _ (profile: WEEDING) Books withdrawn for your collection

[YOUR SCHOOL] Missing in Inventory MS_ _ _ (profile: MISSING) Used only at inventory

[YOUR SCHOOL] Paid User PAID_ _ _ (profile: PAID) For materials that were paid for

[YOUR SCHOOL] Lost LOST _ _ _ (profile: LOST) For materials that are gone, student moved, etc.

e.g., STINSON-M Weeding Account WD050

STINSON-M Missing in Inventory Account MS050

STINSON-M Paid Item Account PAID050

STINSON-M Lost Item Account LOST050

Weeding accounts are cleared 3 times a year. Paid, and Lost are cleared (up to previous year) at inventory time. Missing is cleared of items missing in a second inventory, at inventory time.

Tuesday Tip
October 2, 2006
Export to Follett TitleWise (and for Other Vendors) Is Now Automated

We have automated the processes involved in the export of our database. 

   1,  Items checked out to the Withdrawn User (WD_ _ _, e.g. WD123) for each campus, will be automatically deleted from the system, on Oct. 4th (this Wednesday).   (If you will need a list of the items checked out to your Withdrawn Items Account, please schedule your Library Accounts report ASAP.)

2. The report to export the MARC database will run automatically on Oct. 5th.   Follett will email the librarian when the analysis has been completed.

3.  The automated reports will then repeat every 121 days. The next export will be Feb. 2, 2007, then June 3, 2007, etc.

Tuesday Tip September 26, 2006
Interlibrary Loan Account Numbers

To find the ILL account number for each campus, you can search user name: interlibrary, in All Libraries (ALL_LIBS).
You will pull up the list of libraries, and their phone numbers.

You can print the list, by hitting the printer wizard, then print the document.

You can also search by the campus name.

Tuesday Tip September 19, 2006

Routing label on boxes for pickup

Please put a routing label on each box for which you have requested a pickup. The label can be printed from the Procedure Manual, Forms, #11.

http://www.nisd.net/libww/Library/Procedure%20Manual/Forms.htm

Please attach barcodes to the materials you are sending in from your campus.

Please remember that we move the boxes once they arrive at Library Services. Make sure you can easily pick up the box by yourself. If you can not, it is too heavy.

Tuesday Tip September 12, 2006

Sample Purchase Order Requisitions

Go to Procedure Manual, under Ordering, to see the Sample Purchase Order Requisitions:

  for Audiovisual Materials

             AV with full processing, unattached/ship to your library:
                    Green Light Companies: Follett, Mackin, Library Video

             AV with no processing/ship to Library Services:
                     All other companies on NISD Bid List

  for Books

              Books with full processing, attached/ship to your library:
                     Green Light Companies:  Baker & Taylor, BTSB, Follett, Gumdrop, Mackin, PermaBound

              Books with no processing/ship to Library Services:
                      All other companies on NISD Bid List 

Contact Lib-Help with any question.

Tuesday Tip September 5, 2006

User Not Found

If a search for a student or faculty member results in the error message, "User Not Found," change Library to ALL_LIBS. Students may be still attached to a previous campus.

If a student or faculty member has not been loaded to the SIRSI user database (user not found in any library), please create him/her, using the Northside id number, name in upper and lower case.

Please always check out materials, even if you have to resort to paper and pen/pencil!!

Tuesday Tip August 22, 2006

Lib-Help

Please send email to Lib-Help@nisd.net for ALL OF YOUR REQUESTS to the

Library Services staff.

Examples(but not limited to):

Requests for SIRSI/WorkFlows/WebCat assistance and information (please, specific examples)

Requests for barcode sleeves

Requests for book/av processing pickup

Requests for first entry for new equipment

Help for district databases: Britannica, EBSCO, Facts on File, GALE, WorldBook Online

Help with AUP entry (through Sept. 1, 2006)

SEND your questions/requests to Lib-Help; Lib-Help (alias Jan and Melinda) will

answer or send it on to the correct person.

Your Request for Withdrawn Materials Pickup is automatically created when you send the form

to Jana, for her approval/signature.

The form is found @ http://www.nisd.net/libww/Library/Procedure%20Manual/Forms.htm .

Copy and paste the link into your browser. Print out the form, fill it out, and pony form to Jana.

Tuesday Tip (On Wednesday) August 16, 2006

Link to Information for Bulb Orders

http://intranet.northside.isd.tenet.edu/ITS/Acquisitions/otherbulbdetail.htm

The order form, ITS Department Special Processing Request/Special Supplies Form, is available from Integrated Infrastructure Services. For questions regarding the bulb supplies, call IIS 397-7726.

Tuesday Tip May 30, 2006 Clearing of Weeding accounts

Lib-Help is clearing the weeding accounts in anticipation of sending the database to Titlewise for analysis.

You will find in your Finished Reports, the Library Accounts report, which will give you a list of items weeded.

Tuesday Tip May 16, 2006 Reports: All Items Out and All Users with Charges

These reports will serve as a double-check against your overdue notices/lists:

The All Items Out report lists all items currently charged out, from your library, to library patrons, from any campus.

The All Users with Charges report lists all patrons at your campus, who owe materials to any library.

Tuesday Tip May 9, 2006 Please run reports only once

If the report you scheduled doesn't finish immediately, please do not re-run report.

Reports queue. When you schedule a report, like an overdue, it gets in line. If you re-schedule the report, it gets in line again. This makes everyone wait longer.