QUAD Project


Project Start Date: Thu 4/6/06
Project Finish Date: Thu 7/1/06

Tasks

ID
Task Name
1
QUAD Preparation
2
QUAD Meeting in May
3
"Call for Presenters" MUST go out before 6/1 for August QUAD
4
Set May date for planning now - use Busy Search
5
Set training dates for '07-'08
6
Discuss hands-on approach instead of "sit-n-git"
7
Start each session at C.L.A.S.S. SITE to familiarize audience
8
CLASS Link: http://intranet.northside.isd.tenet.edu/class/
9
Need input on who in district depts is responsible for the PEIMs info - possible QUAD presenters
10
Marketing ideas for QUAD
11
CIT News Letter
12
Principle BulletinBoard
13
Email
14
Flyers
15
Web
16
Phase One
17
Update Address book to include new classified persons
18
Start with Adriana to get notification
19
Solicite help from CITs
20
Share Address book with QUAD Presenters to compare and take out undeliverables
21
Contact HR for assistance with notification
22
Initial email to ALL GROUPS to mark calender for upcoming QUAD
23
QUAD Marketing Initiative
24
What is the marketing initiative -- what are the parts?
25
Prepare QUAD database
26
Clear out database of old submissions
27
Select a Theme and Graphics
28
Design webpages with theme
29
What are the new elements of the database?
30
Setup (Don't Post) webpage for registrant with the following information:
31
Name of course
32
Session number
33
Presenter
34
Date and time
35
Course description
36
Link to ERO
37
Link with "How to use ERO" instructions
38
Send website for review and posting
39
Order folders for sessions
40
Initial Meeting with Presenters
41
Discuss who is presenting and session time preference
42
Presentations and handouts
43
Submission deadline for materials and presentations
44
Q&A participation after the session
45
Suggestions for improving QUAD for the Classified Staff
46
Draft: "Call for Presenters" email
47
"Call for Presenters" email sent out
48
Second email to ALL GROUPS to mark calendar for upcoming QUAD
49
Phase Two
50
Draft: Classes being offered by presenters
51
Place "DRAFT watermark on background of email
52
Send DRAFT email to presenters to confirm sessions being taught
53
Send email requesting CPS questions
54
Add questions to CPS system
55
Send email to Presenters offering assistance on presentations
56
Prepare session schedule
57
Draft: "Updated" Class Schedule email
58
Final: Class schedule to Presenters and Karen
59
Send schedule to get session numbers
60
Instruct Kim to leave sessions open to all instead of closed to target group
61
Complete webpage with course descriptions, session numbers, dates and times (everything) as well as link to ERO
62
Go to ERO and confirm all class entries
63
"Open Registration" email to ALL GROUPS
64
Phase Three
65
Create flyer for marketing of sessions, include descriptions and times
66
Get approval of flyer
67
Email completed flyer and course description for posting
68
Email flyer to make posters
69
Create label for folders
70
Due from Presenters
71
Presentations and materials needed email
72
CPS questions needed email
73
Classroom Prep
74
Confirm with Molly/Jeff that projector/speakers are in training lab
75
Load CPS questions on PC at TAFT
76
Training Day
77
Sessions begin - Day 1
78
Sessions begin - Day 2
79
Sessions begin - Day 3