How to Place an Order for Printing

Our online ordering form for all your Printing needs is now available.

All you have to do is click on Printing Services Work Order, you will be prompted to log onto your Lotus Notes account* and there you will see theCreate Print Request/Estimate button where you can order printing, typesetting or bindery services. The online form is intuitive and easy to follow. Read the instructions at the top of the form and just follow the prompts. 

You must click the "Submit for Estimate" button. All print request must be calculated before printing approval.

When you click on the Submit for Estimate button, your job will be calculated. After the estimate is complete, you will receive an email notification to Submit the Estimate to your Administrator for approval. Your Administrator will receive an email notification that an Estimate is awaiting their approval. After your print request has been approved by your department or campus Administrator, your work order will be submitted for processing.

*Please note: Anyone that places an order for printing, ordering paper stock or pre-printed District forms, must have a Lotus Notes account. Ask your administrator to authorize a Lotus Notes Account for you by emailing the Help Desk with your name and employee number. If you need assistance filling out an online Printing Services work order, please call (210) 397-8687.

Budget Codes

To place a printing order, use a printing account code only.
To order pre-printed district forms, use a printing account code or supply account code.
To order paper, use a supply account code only.

By direction of the Business Office, starting July 1, we will no longer accept Checks for payment of printing services. The campus budget codes must be used. Contact your campus office for reimbursement procedures for your organization (e.i.: P.T.O, band boosters, etc.).

Estimate

For an online estimate, go to Printing Services Work Order and select the "SUBMIT FOR ESTIMATE" button. In order to furnish you with an accurate estimate, a copy of your requested print job must be provided. You can upload your document and submit with your work order. If it is necessary for you to deliver or pony your hard copy document to Printing Services, please print out a copy of your online work order and submit with your document.

Estimates are valid for five working days from date of estimate. Estimates are not given over the phone.

Rush Charges

Turnaround time for jobs submitted for printing is dependent on the size of the job. For large jobs, please allow as much time for production and ordering of paper stock/printing products as possible. We will work with your schedule; however, it is extremely important to have a date specified in the "requested delivery date" area on the Printing Services Work Order.

If you have a concern regarding turnaround time for your print order, please call (210) 397-8687 for a scheduling conference before you submit your work order. Rush charges may apply.

Rush charges are added to the total cost of your printing project.

24-hour turnaround time = 30% rush charge.

2-day turnaround time = 20% rush charge.

3-day turnaround time = 10% rush charge.