Fitness Training! | Fitness Extras | Cleanup Calendar | District Records Retention
 E-Mail Overload | TEC-09: District Email Retention

  Healthy Habits:

• Organize
• Archive
• Delete

Due to the large size of the District and the continued growth of NISD, mailbox size limits will be implemented and enforced for all employees by December 18, 2009.

Act according to the attached schedule and the mailbox size allocations listed below to avoid interruption of your e-mail service! First, read and understand the District E-Mail Retention Regulation (TEC-09). Then, organize, archive, and delete messages appropriately to reduce your mailbox size.

Mailbox sizes will be allocated and enforced as follows:

• Teachers - 250 MB
• Principal/Director Secretaries - 250 MB
• Classified/Auxiliary Staff - 100 MB
• District & Campus Administrators - 500 MB
• Cabinet-level Staff - 4 GB

TIP: To view mailbox information in GroupWise, select:

Tools --> Check Mailbox Size

Once everyone does their part, the benefits for employees and the e-mail system will be:

• Improved, faster performance for all users when sending, receiving, searching, archiving, etc.
• Mailbox size limits will help users manage their messages appropriately and in accordance with legal requirements for public information requests and eDiscovery, for the protection of users and the District
• Increased stability of the e-mail system
• Repairs and updates less likely to slow the system
• Complete centralization of e-mail servers, allowing for more reliable backups
• Mailbox restoration in the event of a disaster would happen more quickly

Help spread the word!
E-mail fitness is everyone’s responsibility!

Fitness Training! | Fitness Extras | Cleanup Calendar | District Records Retention
E-Mail Overload | TEC-09: District Email Retention