Purchasing

The Purchasing Department is responsible for the procurement, distribution and disposition of goods and services for Northside Independent School District. In accordance with state statute and District policy, only Purchasing Department personnel are authorized to make purchase commitments for the District. Northside ISD assumes no liability for and will not be responsible for the payment of goods or services without a duly authorized purchase order issued by the District Purchasing Department.

607 Richland Hills Dr., Suite 700
San Antonio, TX 78245
purchasing@nisd.net

Contract Methodology

  • All contracts that exceed $50,000 in the aggregate within a one-year period are released for competition among interested vendors using one of several bidding methods authorized by the state. Bid openings are held in public at the location specified in the bid documents.
  • Opened bids are reviewed by the Purchasing Department and the originating department, and a recommendation for award is made based on the criteria established by the State and based on requirements specifically enumerated in the bid documents.
  • Contract awards are made by the Board of Trustees at their monthly meetings, which are held on the fourth Tuesday of each month. Board meetings are held at 5900 Evers Rd., San Antonio, TX 78238.
  • For the purchase of goods valued between $2,000 and $50,000, the District utilizes quotes received from several vendors. Written, faxed or emailed quotes are preferred.

The Process

  • If you are interested in doing business with Northside, create an account and be sure to check any and all commodities that your company can provide. This information will be used to identify vendors that the District will notify of pending bid solicitations.
  • Bid invitations are sent to vendors based on the selected commodity from the vendor application. 
  • Make sure that you fill out the bid completely and thoroughly and that you submit your bid on or before the due date and time. Late bids will not be accepted.
  • Contract award information will be available after approval by the Board of Trustees.
  • In the event that your company is awarded a contract with the District, and you have not done business with the District before, you will be required to submit a Form W-9 and an Electronic Funds Transfer (EFT) authorization form. Additionally, vendors who enter or seek to enter into a contract with the District are required to submit Form CIQ regarding conflicts of interest.
  • Once the Board of Trustees approves the bids, the awarded vendors will be used to purchase the goods and services on that bid for the duration of the bid (typically one year). Some bids have the option to extend for an additional year or more. 
  • In successive years, you will remain on the Vendor List and be notified by email of the latest bids as long as you acknowledge receipt of the bids by returning them to the Purchasing Department (whether you bid on the contracts or not). If you do not wish to participate in a bid that you receive, clearly write "NO BID" on the cover page of the bid documents and return it to the Purchasing Department.

Supplier Diversity Program

  • The District’s Supplier Diversity Program ensures that the District will use its best efforts to ensure that small, women-owned and minority businesses are informed of current and future purchasing activities and will promote and encourage the participation of minority-owned, women-owned, and small businesses in purchasing of all goods and services.

Cooperative Purchasing

  • Northside's Board of Trustees has authorized participation in several Cooperative Purchasing organizations.

Bid Bonds

Bid bonds are regularly used by public entities such as school districts to ensure that a vendor submitting a bid will enter into a contract with the public entity and provide required payment and/or performance bonds if they are selected as the awarded vendor. A bid bond may be required for certain Northside ISD bid solicitations. The requirement for a bid bond will be clearly stated within the bid documents.

Bid bonds submitted for Northside ISD solicitations must meet the following requirements:

  • The bid bond must accompany the vendor’s bid response. Bid bonds will not be accepted after the bid due date & time.
  • The bid bond must be an original, with an embossed seal of the bonding company. Copies of bid bonds, or bid bonds that have been altered will not be accepted.
  • The bid bond must state the name of the vendor submitting the bid response and the name of the bonding company.
  • The bid bond must name Northside Independent School District as the obligee, the entity to which the vendor is being bound to.
  • The bid bond must state the dollar sum or percentage of bid amount that the bid bond is for. The standard amount is 5% of the contract total, but refer to the bid documents to be certain.
  • The bid bond must indicate clearly which specific project the bond is for, for example “Northside ISD RFCSP #2014‐123 – Chiller Replacement at ABC High School”. The project listed should be as specific as possible. Generic or ambiguous project information may subject the bid to rejection.
  • The bid bond must be signed and dated by the vendor’s representative, by the bonding company and by witnesses as indicated on the bid bond document.